Brainloop White Paper Looks at Secure Document Sharing
Wednesday, 24. August 2011
Ensuring Security Doesn't Interfere with Productivity
Boston, August 24, 2011 - Secure document sharing must reduce risk, remain in compliance with security mandates and ensure adherence with governance policy.
Titled "Enterprise Information Management Security Options," the paper advocates that for any document sharing application to genuinely add value, it must augment or complement the organization's existing document security infrastructure.
Organizationally, document sharing requirements ought to fit within existing business processes. For example, the application should be flexible enough to work as part of several processes used across the enterprise. In particular, security policies should also govern and control not only the confidentiality of the document itself, but the ability to maintain protections once the document moves outside the enterprise.
When the document is used outside the perimeter, it's imperative to apply rights management, which is key for protecting the document by controlling the user's ability to print, save, or forward the document. Another factor to consider is the ability to limit the time a document is viewable.
In addition, security policies, including access rights and encryption, must be associated with the document itself so that protection can be maintained regardless of where the document travels and who gains access.
The paper outlines several best practices for secure document sharing, listing end-user elements such as versioning, usage tracking, discussions, and the ability to apply comments and annotations all of which facilitate collaboration.
"When your work calls for collaboration with people outside your company, Brainloop protects your confidential files and automatically applies your company's security policies, so you can focus on get-ting the job done - safely and without a complicated process to slow you down," said Paul Hands, Brainloop VP, Americas. "For more than 10 years professionals on six continents have relied on Brainloop for safe, secure collaboration."
A copy of the new white paper can be downloaded at: www.brainloop.com/index.php
Most recently, Brainloop announced that Twitter, the world's most popular micro-blogging site and real-time information network, has selected Brainloop's online platform for business processes. Brainloop also was the recipient of a "Best Deployment Scenario Award" from Info Security Products Guide in the Document Protection category for its work with Deutsche Postbank Group, one of Germany's largest financial services providers with €237 billion in assets.
Brainloop, with offices in Boston and Munich, uses document compliance management (DCM) to make online collaboration safe and compliant, giving users the peace of mind to focus on their business goals. Brainloop's web based solution automatically manages security and compliance, allowing highly confidential documents to be easily edited and distributed inside and outside the corporate network. Encryption and operator shielding protect all documents from insider threat and external attacks, providing a highly secure collaboration framework. The solution enables the complete transparency and auditability of all accesses and changes to documents, supporting corporate and regulatory compliance directives. Frequent uses include contract negotiations, collecting data and writing up quarterly reports, and any other communication that contains confidential information. To learn more, visit www.brainloop.com.