Brainloop BoardSuite

Maximum security,
compliance and
efficiency in all your
board communications

Brainloop BoardSuite. The 100% compliant, all-in-one solution featuring a management cockpit with flow monitor for all your board communications.

Your challenge: as the board officer, you’re the main contact person and hub for confidential information. You provide board members with all the documents they need in good time. You also manage all the motions they have tabled, create the meeting agendas, organise people supplying information for the meeting, and prepare for decision-making – both in the meeting itself and by the circulation method. In addition, you provide professional and secure follow-up for the resolutions taken. And with all that, you always need to stay on top of everything and keep things under control.

 

Your solution: Brainloop BoardSuite – the all-in-one platform for all your board communications. It helps you create and distribute meeting documents, while ensuring that they’re delivered in a secure and compliant way. And with the cockpit function, you’re always in control and stay on top of things.

The benefits of
Brainloop BoardSuite

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Maximum confidentiality and compliance for all meeting documents - throughout their lifecycle

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Punctual delivery of meeting documents with process support and automation

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Flows facilitate the creation of agendas and meeting minutes

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Digital management of motions tabled by board members

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Management cockpit provides optimal overview and centralised management of all meeting-related activity

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SECURE AND AS PRECISE AS PERFECTLY TUNED CLOCKWORK
Process support for reliable legal and procedural compliance 
Board officers are having more and more demands placed upon them. Shorter innovation cycles, disruptive business models and increasingly rapid transformation processes mean that they need to ensure even more efficiency and effectiveness in their everyday work. Naturally while complying with all regulatory requirements. Brainloop BoardSuite is the answer. The all-in-one platform Brainloop BoardSuite represents a paradigm shift from document security to process security – coupled with digitalization and business process automation. The result: instead of facing the challenges of increasingly complex governance, risk and compliance requirements, you can be confident that you're supported by reliable legal and procedural compliance.

Fields of application:

  • Non-executive board communications
  • Executive communications
  • Board communications
  • Online voting and adoption of resolutions
  • Digital management of tabled motions
  • Meeting management

EXACTLY THE RIGHT SOLUTION FOR YOU.

Brainloop BoardSuite. The board solution that goes a decisive step further.

Board officers, IT managers and the board members themselves rightly expect a lot from a solution that supports all board communications. They have different requirements - and Brainloop BoardSuite fulfils every one. Board officers benefit from a versatile and very powerful tool that ensures they keep all meeting and decision management challenges under control - in a professional and secure way. Your IT people are happy because it's a SaaS solution that's easy to maintain and ensures perfect protection for confidential documents. And board members benefit in that they can receive and use the right Information at the right time and in the right format.

Benefits for non-executive board members
  • Efficient, intuitive access to information from iPad, iPhone, Windows and Android tablets
  • Ability to read and comment online and offline
  • Online voting and adoption of resolutions 
Benefits for the board office
  • Easy, automatic creation of board packs 
  • Straightforward creation of meeting agenda
  • Overview of responsibilities and status of documents to be supplied by other departments, listed by agenda item
  • Easy inclusion in the agenda of motions tabled by board members 
  • Meeting minutes editor for automatic creation and distribution of personalised excerpts from the minutes
Benefits for administrators
  • Centralised management of security and authentication rules based on the highest security standards 
  • Local servers with high availability and disaster recovery in the same country (DE, AT, CH, FR, UK, LU)
  • Easy deployment of the solution throughout the company 

KEY FEATURES AT A GLANCE

Brainloop BoardSuite is the all-in-one solution for high-security, 100% compliant communications between all internal and external board members. The process-oriented interface and automation of multiple tasks enables board officers and company secretaries to handle their challenges with the highest levels of efficiency and effectiveness. The integrated management cockpit ensures they always have a complete overview and full control over all processes.
  • Process guidance in the interface provides assurance that procedures are carried out correctly 
  • Integrated chat 
  • Meeting minutes editor
  • Automatic creation of personalised excerpts from the minutes
  • Export of agenda and minutes to MS Word documents
  • Live update of digital decision-making in meeting minutes
  • Inclusion of information supply chain in creation of board pack 
  • Drag and drop document upload 
  • Integration of motions tabled by board members 
  • Templates for meeting agenda and minutes
  • Automatic inclusion of the agenda in the document collection
  • Dedicated apps available for iPad, Android and Windows tablets
  • Mobile voting and adoption of resolutions
  • Distribution/publication of resolutions
  • Topics can be grouped (e.g. motions, documents for review) 
  • Reminder function for people supplying information 
  • Digital voting process can be started directly within the agenda 
  • Meeting calendar
  • Remote wipe
  • Annotation and commenting function

SECURITY IS ALWAYS JUSTIFIED

Brainloop BoardSuite. Efficient board communications with leading security architecture 

Brainloop BoardSuite is based on the leading security architecture of Brainloop Secure Dataroom, which has been designed for the most stringent business requirements. In its Secure Dataroom concept, Brainloop implemented everything that turns a secure solution into a top-security one. Two-factor authentication; 256-bit encryption, including the apps; integrated device management and Information Rights Management (IRM); strict provider and administrator shielding; and a tamper-proof audit trail that logs all activities.

  • Secure and efficient collaboration with internal staff and external partners
  • Highest level of encryption on all devices, on the server and during transmission of confidential documents
  • Consistent protection of confidential documents right through to the recipient’s desktop (Information Rights Management)
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Need maximum data security for your company?

Start using your solution today.
BoardSuite is quick and easy to implement and intuitive to use. Users who work on PCs can immediately start working with the solution after a brief introduction to it.
No IT knowledge is required to operate the secure solution. Your company has immediate access to a dataroom available from anywhere in the world – and nobody can use it without your permission.
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