The Business Challenge: Protecting Confidential Documents in Today's Business Culture
Protecting your confidential documents has become increasingly critical in today's widely dispersed and global business environment. Why? Because the way that business is done has changed dramatically. In today's business climate, important, sensitive information must be accessed anytime, anywhere. Online collaboration among multiple users across the country and across organizations has become the norm. The most important transactions and decisions are done virtually rather than behind brick-and-mortar walls.
Document control and security is of paramount importance in this new business culture. Confidential documents must be kept confidential at all times, no matter who is working on them or where they are.
Corporate governance and compliance mandates escalate the need to have bulletproof document control and security for all your business's sensitive information. The costs of a security breach can be staggering.
In light of these business challenges, how can you ensure complete document control and security of your most sensitive documents without compromising or slowing down your business processes?
Extending Document Control and Security Beyond the Corporate Firewall
Traditional IT approaches to confidential document control and security, like encrypted e-mails, encrypted hard disks or firewall-centric solutions securing the perimeter do not adequately meet document control and security needs. You need security that travels with your documents, whether inside or outside the corporate firewall. Also, cumbersome IT solutions can impede, rather than accelerate, your critical business processes. You need a way to protect confidential documents without making it difficult for you and your business colleagues to conduct business efficiently.
A Better Approach to Document Control and Security: Secure Virtual Data Rooms
Virtual Data Rooms (VDRs) are Web-enabled applications that operate outside the corporate firewall and provide highly secure end-to-end document control and security. Because VDRs are Web-enabled, they do not require any IT infrastructure or proprietary server and client-side software. Secure VDRs serve as central repositories for confidential documents. As a result, they give you the document control and security you want – and need – for all your confidential documents.
Examples of collaboration-heavy business processes that can benefit from a secure virtual data room solution are: boards of directors communication, corporate strategy work, mergers and acquisitions, joint ventures, financial reporting, legal work, research and development, complex project management, outsourcing processes and life science clinical trials, to name a few.
Brainloop Secure Dataroom Solution Highlights:
- Unmatched Document Control and Security: Documents are secured end-to-end through their entire life cycle inside and outside your corporate firewall.
- Fast Implementation: Brainloop's Secure Dataroom solutions are available on demand, so that protection of your critical documents can be achieved almost instantaneously.
- Ease of Use: Brainloop's Secure Dataroom is designed to be extremely easy for the end user, with rich document collaboration functionality. There's no need for expensive, traditional IT document control and security overhead.
- Reduced Risk: Get a tamper-proof audit trail of every action taken with documents in the Secure Dataroom, ensuring that compliance mandates are met and document control and security is intact.
- Higher Productivity: Contributors can access the data room anywhere, anytime, enabling efficient and secure collaboration.
Learn more about Brainloop Secure Dataroom, Secure Dealroom, and Secure Boardroom.